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Payment Solutions - Training  

New Employee Information

New employee information regarding the Payment Solutions process including information on invoice payment, check requests, travel statements, business meeting/entertainment statements. Please click the link below to view the Payment Solutions 101 powerpoint presentation.

Payment Solutions 101 

Date(s)/ Time(s): Training held once a month. Contact Gina Diaz to schedule training, ext. 6715 or regina.r.diaz@rice.edu 

Location: Payment Solutions, located in the Memorial Hermann Medical Plaza, Suite 2630-03

Purchasing Card Training

The PCard training will provide information on Rice University policies and procedures; card security; invoice and billing; statements and reallocation of charges; unallowable transactions and travel-related transactions. The purchasing card will be activated and the cardholder agreement is signed during the training.

Date(s)/ Time(s):Payment Solutions will contact the cardholder via email once the purchasing card has arrived to schedule the training class.

Questions: Contact Gina Diaz ext. 6715 or regina.r.diaz@rice.edu 

Location: Payment Solutions, located in the Memorial Hermann Medical Plaza, Suite 2630-03

Travel, Entertainment, Business Meeting Online Expense Form (TEBM)

The TEBM online form is designed to assist departments in accounting for all travel, entertainment events, and business meetings with an easy online format. A separate paper form for each type of event is no longer needed as this form takes care of all of these activities. For access to the form, an individual must be trained and have the appropriate Rice Web Applications security access.

Date(s)/ Time(s): Contact Gina Diaz to schedule training, ext. 6715 or regina.r.diaz@rice.edu 

Location: Payment Solutions, located in the Memorial Hermann Medical Plaza, Suite 2630-03

Online Check Request Form

The online check request form is designed to assist departments in easily paying non-invoiced payments to vendors and non-travel reimbursements to employees. When entering information onto this form, the data is being entered directly into Banner. Upon receipt of the paper form and applicable documentation by Payment Solutions, the transaction is finalized by this area in Banner in order for a payment to be generated. For access to this form, an individual must be trained and have appropriate Banner security access.

Date(s)/ Time(s): Contact Gina Diaz to schedule training, ext. 6715 or regina.r.diaz@rice.edu 

Location: Payment Solutions, located in the Memorial Hermann Medical Plaza, Suite 2630-03