How Do I Get Paid?

Are you an employee that needs to be paid for work performed for the University?

• Faculty and staff (including postdoc's) should contact their department administrator/coordinator to ensure the appropriate paperwork has been submitted to Human Resources.
• Graduate students should contact their department administrator/coordinator to ensure the appropriate paperwork has been submitted to the Office of Graduate Studies. 
• Undergraduate students need to complete a Student Personnel Action Form which is available on-line in ESTHER.
• If you are nonexempt and the appropriate paperwork has been completed (and you are paid bi-weekly), approved timesheets must be turned in . Please refer to the Payroll Calendars for deadlines. 

Are you an employee or visitor that needs to be reimbursed for expenses or a visitor that is being paid an honorarium?

• Please contact the department administrator/coordinator to ensure the appropriate paperwork has been submitted on-line or directly to Payment Solutions/Disbursements to be processed.

Are you a vendor?

• Rice's purchasing environment is decentralized. If you are a new vendor, certain information must be completed at the IRS' Form W-9 and also the Vendor Qualification Form.  Please allow extra time for processing since more information is required in order for you to be set up properly in the financial system.
• Invoices must first be approved by the department that purchases goods and services before any payment can be processed. You may contact the department that purchased the goods or services or payables which consists of the groups listed below:
• Payment Solutions - for approved payment requests being processed. Contact this area at (713) 348-6700 or email  payment@rice.edu , or
• Disbursements - for payments already processed. Contact this area at (713) 348-3432 or email  disbmt@rice.edu .