Controller's Office Calendar

Payroll adjustments for first close due to Payroll office.

Close out old travel encumbrances by submitting online or paper travel statement.

Submit check requests, invoice, TE/BM, new purchase orders to Payment Solutions to ensure posting by June first close.

Gift deposits (cash, check, credit card for FY11 must be received in Development. NOTE: Gifts received after this date but on or before June 30 must stll be hand-delivered (by noon on July 1) to Development for processing. Any gift transaction information received after noon on July1 will be processed for the following fiscal year.

Deadline to submit personnel action forms for SM semi-monthly, salaried staff and faculty staff to Human Resources for any changes that should be reflected on the first paycheck of FY12.

All deposits for FY11 (online and paper) must be in the Cashier's office by 2 p.m. If a deposit applies to a travel envelope (TV) document, the TV document must be approved today.

Approving officials should not approve open FY11 TV documents when a deposit is due to Rice. Please wait until JULY 12 to approve TV documents if a deposit is due to Rice and was not completed by JUNE 30. Contact Teresa Blumentritt at x 4812 for questions.

Purchasing card charges posted to the bank on this day or earlier will post to FY11. Charges cannot be moved from one fiscal year to another once posted.

Purchasing card charges posted to the bank on this day or later will post to FY12. Charges cannot me moved from once fiscal year to another once posted. If you are concerned about the year in which your charges will post, you may wish to consider establishing a much earlier cut-off for use of the purchasing card in your department.

First Close - documents for data entry must be received in the Controller's office by 8 a.m. Reports available through web applications approximately 7 p.m. D purchasing card clearing funds with a negative balance will be charged to department's A1 fund after travel entry is completed [see next entry].

Travel/PCard - 5 p.m. deadline to move FY11 general purchase transactions to travel, clear purchasing card travel/entertainment expenses with online travel system. Expenses not cleared will be credited to FY11 expense and roll to (and be charged to expense in) FY12. Online purchasing card reallocation will not be available from 5 p.m. July 8 until 8 a.m. July 13. (TIP: You can download your unaccounted for Travel/Entertainment/Business Meetings/PCard Charges under PCard Travel Queries to determine the amount that will be credited to the FY11 expense.)

Payroll adjustments for second close due to Payroll office.

Online purchasing card and travel available in FY12 business at 8 a.m.

Second Close - documents for data entry must be received in the Controller's office by 8 a.m. Reports available through web applications approximately 7 p.m.

FY11 invoices must be received in Payment Solutions on or before July 15 to ensure posting against FY11 budgets.

Encumbrances not paid in FY11 business available to be paid with FY12 invoices beginning on this date.

July Close - C, D, G, and H fund balances rolling forward from FY11 to FY12 will appear on or before this date.