Room, Lovett Hall
Agenda (and actions taken):
to Order, Welcome Senators,
Group Reports: Salaries (postponed until Fall)
Motion to approve Open Access Policy (Approved)
A. Motion to amend Senate Bylaws Section 5.5 (Approved)
to recommend revisions to Section 8 of Policy 201 (Approved)
discussion regarding Conflict of Interest/Conflict of Commitment Policy 216
discussion, including proposals for Senate 2012-2013
Senators present: David Alexander, Randy Batsell, Carl
Caldwell, David Caprette, John Casbarian, Marcia Citron, Danijela Damjanovic,
Rebecca Goetz, Ramon Gonzalez, Jane Grande-Allen, Shirine Hamadeh, Illya Hicks,
Michael Kohn, Anatoly Kolomeisky, David Leebron, Scott McGill, Susan McIntosh, George
McLendon, William Parsons, Brian Rountree, Stan Sazykin, David Scott, Ruth
Lopez Turley, Moshe Vardi, and James Weston.
Senators absent: Kate Beckingham, Mikki Hebl,
Helena Michie, Fred Oswald, Matteo Pasquali, Robin Sickles, and Jane Tao.
PROCEEDINGS (To listen to an audio tape of this
meeting, email email@example.com.)
to Order, Welcome Senators, Announcements
Speaker Susan McIntosh called the
meeting to order at 12:00 p.m. She
welcomed the newly elected senators: Keith Cooper (Engineering), Betty Joseph
and Rachel Kimbro (Humanities), Lanny Martin (Social Sciences), Christopher
Hight (Architecture), Robert Atherholt and Gregory Barnett (Music). Senators elected to another term include Jane
Grande-Allen (Engineering), Susan McIntosh (Social Sciences), and Brian
McIntosh’s only announcement was
to remind faculty members to attend the plenary session of the faculty,
scheduled for May 11, at 11:00 a.m., in Baker Hall, immediately followed by a
lunch in Dore’ Commons, hosted by President Leebron, for the presentation of
faculty teaching awards, recognition of retiring faculty, and outstanding
Update from Vice Provost Paula Sanders
Vice Provost for Academic Affairs Paula Sanders spoke to the Senate
regarding three topics: syllabi
archiving, the Program in Writing and Communication, and the administration’s action
on retirement planning; please see below.
Syllabi Archiving: a team has been working
to get the syllabus online site running, and they recently viewed a demo of the
system; they feel they are close to having a successful site. When finished,
this site will allow a student to log in through his/her Esther account and
view the syllabus from each class in which he/she was enrolled, beginning in
Fall 2012 (but not retroactive), and faculty may, of course, do the same. As
you may recall, the Senate approved a motion requiring certain basic
information on a syllabus. Syllabus archiving was part of the resolution
on syllabus standards passed by the Student Association (SA), and Senate was
supportive of the idea.
Program in Writing and Communication :
Freshman Writing-Intensive Seminars (FWIS)
33 taught by regular faculty, adjuncts, and a
couple of postdocs
about 30 taught by full-time lecturers
remainder taught by graduate student instructors
- Most faculty have opted for the research fund
- We have 5-6 graduate student TA’s
Three FWIS workshops have been scheduled
2 in May, 1 in August
80% of faculty who will teach a FWIS have signed
Center for Written, Oral, and Visual Communication
- Search for the Director is underway
advertised nationally, applicants from all over
14 made it through initial screening by Human
4 semi-finalists—all PhD’s—were interviewed via
3 finalists will be on campus over the next two
Director will be appointed by August 1
- Recruiting undergrad and grad students as
consultants for the Center
Special workshops for these student consultants
Following the presentation on the Program for Writing and Communication,
Sanders was asked how registration will be handled. Registrar David Tenney
replied that the plan is for freshmen students to be divided into two groups
over the summer, with approximately 60% taking an FWIS in the fall semester,
and the remainder in the spring semester.
He said that there will be no wait lists for FWIS courses. Sanders added
that there are bound to be glitches the first time, but the registration system
can be tweaked as needed.
Timeline for administrative action on
May 1, 2012 One-time
financial planning benefit for tenured and tenure-track
faculty goes into
August, 2012 Faculty-dedicated
website on retirement posted on Rice
landing page hosted by HR Benefits website
October 2012 Financial
AY 2012-13 Develop
guidelines for conversations about retirement
Workshop on retirement processes
Resources and detailed website for chairs and
Continuous work on phased retirement option,
updates to Faculty Senate
July 1, 2013 Announce
Following the presentation on retirement planning, Sanders was asked if
the financial expo will occur just once. She replied that it will occur once
per year. Moshe Vardi recommended that the current opt-in 403-B savings plan be
instead set up as an opt-out plan. There was a discussion as to whether the
July 2013 implementation date should be changed to April, and a question as to
why it will take 1.5 years to complete implementation. Sanders said that
although the plan might be ready before July 2013, she did not want to commit
to an earlier date.
David Scott, chair of the University Committee for Faculty and Staff
Benefits, and a member of the Senate’s Working Group on Faculty Retirement,
asked if the working group had missed any significant issues when compiling the
report. Sanders said that the administration has, so far, only worked on the
parts that they can implement soon. She added that phased retirement can currently
be negotiated with one’s dean.
Stan Sazykin, Non-Tenure-Track (NTT) Research Senator, asked if NTT
faculty were included in this plan. Sanders replied that right now the
retirement planning is a benefit for tenured and tenure-track faculty only,
mainly due to available resources.
However, she said that she will add this question to the committee’s
Update on Guidelines for Graduate Dual and
Joint Degree programs
McIntosh stated that John Olson, chair of the Graduate Council, recently
met with the Executive Committee (EC) regarding the proposed guidelines
document for graduate dual and joint degree programs. Additional revisions to the guidelines
document were requested by the EC, and these will be undertaken by the Graduate
Council soon. A revised document will be
presented to the Senate for review next year. McIntosh thanked Olson and Arnaud
Chevallier, Associate Vice Provost for Academic Affairs, for their outstanding
work on the document.
McIntosh thanked the following departing Senators for their loyal service
to the faculty: Randy Batsell and John Casbarian, who have each served on the
Senate since it began in 2005; Marcia Citron, Mikki Hebl, Scott McGill, Bill
Parsons, Matteo Pasquali, Robin Sickles, and Yizhi Jane Tao.
thanked the following Senators who served as chairs of working groups this past
year: Helena Michie, Communication in
the Curriculum; Carl Caldwell, Faculty Appeals, Grievances, and Hearings, and
Promotion and Tenure; Dave Caprette, Non-Tenure Track Faculty; Moshe Vardi,
Research and Scholarship; Robin Sickles, Salaries; Kathy Matthews
(non-Senator), Retirement Planning.
In addition, McIntosh thanked the
following Senators who served in other leadership positions this past
year: John Casbarian, Convenor, and Carl
Caldwell, Parliamentarian and Faculty Handbook revision chairman. Senators serving on University Committees were
also recognized: Fred Oswald, chair of
Admissions; Robin Sickles and Illya Hicks, Athletics; David Scott (chair) and
Randy Batsell, Faculty and Staff Benefits; Bill Parsons , Graduate Council;
Dave Caprette, Teaching; David Alexander, Undergraduate Curriculum, and Ramon
Gonzalez, Diversity Council.
McIntosh also thanked the Executive
Committee for its hard work over the past year and for overseeing the Rice 2032
project. She also thanked the Nominations and Elections Committee (NEC), which
has worked well under the leadership of Jane Grande-Allen. McIntosh then thanked Grande-Allen
specifically for her work as Deputy Speaker, and she presented to Grande-Allen
a plaque and a gift.
Election of Deputy Speaker
McIntosh announced that Grande-Allen will stand for re-election to Deputy
Speaker, and she officially nominated her, seconded by David Alexander. She
asked if there were any other nominees; there were none. The Senate voted unanimously in favor of
Grande-Allen for Deputy Speaker.
Election of Speaker
Grande-Allen thanked the NEC for their work this spring, and stated that
one of their duties is to elect the Speaker for next year. She said that
McIntosh, who has been re-elected to the Senate for a three-year term, will be
on sabbatical next year, and in fact, needs to appoint a one-year replacement
for herself. She thanked McIntosh for her dedicated service to the Senate, and
presented her with a plaque and a gift.
Grande-Allen also thanked the Senate assistant, Sharon Mathews, for her
work this past year.
Grande-Allen announced that the NEC has moved and seconded the nomination
of Carl Caldwell for Speaker for 2012-2013. She stated that she worked with
Carl on the University Committee for Examinations and Standing and saw how Carl
handled complicated, time-consuming tasks very well and with a sense of humor.
McIntosh added that Carl is one of the individuals who was involved in the
creation of the Faculty Senate, and he has a great scope of understanding of
shared governance. She said that she supported his nomination wholeheartedly.
Grande-Allen asked if there were any other nominees; there were none. The
Senate voted unanimously for Carl Caldwell as Speaker.
Announcement of Executive Committee slate as
proposed by the NEC
Grande-Allen announced the slate for the Executive Committee for
2012-2013, as proposed by the NEC, and following the guidelines in the Senate
NTT: Dave Caprette
Schools: James Weston, Gregory Barnett
Engineering: Moshe Vardi
Professor: Rebecca Goetz
Sciences: Fred Oswald
Sciences: Michael Kohn
She stated that alternate slates can be proposed in the fall. The approval
of the EC by the Senate will occur in the first Senate meeting of the fall
Ongoing NTT-Teaching Election
Grande-Allen announced that the election for two additional Senators to
represent NTT-Teaching is currently ongoing and will end on Friday, April
20. The three candidates running for the
two positions are: Scott Cutler (Computer
Science), Jonathan Ludwig (Center for the Study of Languages), and David Messmer
(Program for Communication Excellence).
Group Reports: Salaries (postponed
Business: Motion to approve an Open
McIntosh stated that the motion to approve an Open Access Policy was
tabled at a previous Senate meeting, and since then, revisions to the policy
have been made by Moshe Vardi. Vardi stated that the revisions were regarding procedural
matters only. Provost McLendon spoke in favor of the policy, saying that it is
to a faculty member’s advantage to archive everything. The documents can stay
“dark” until the faculty member authorizes its inclusion. He stated that this procedure
is a common mechanism used by faculty at other universities.
One Senator asked if musical scores and recordings would qualify under
“other publications” in the policy, and the reply was yes. Regarding penalties
for non-compliance, Vardi said that policies are often passed without penalties
for violations spelled out. McIntosh noted that oversight of this policy rests
with the Library Committee.
this discussion, the Senate voted to approve the motion, shown below, with one
abstention and the remaining Senators voting for approval.
Motion to approve an Open Access Policy, as
Faculty of Rice University is committed to disseminating the fruits of its
research and scholarship as widely as possible. In keeping with that
commitment, and recognizing the importance of letting faculty
members choose appropriate venues of publications for their scholarly work, the Faculty adopts the following policy: The current Rice
copyright policy governing faculty publications will be followed, with the
additional provision that Rice University will make published articles
written by faculty members available
for open dissemination. The policy will apply to all scholarly articles written
while the person is a faculty member, except for publications completed before
the adoption of this policy. The Provost or Provost's designate will waive
application of the policy for a particular scholarly publication upon written
notification by the author, who informs Rice of the reason. Faculty members are
further encouraged to make all of their publications, not just articles,
available for open dissemination.
assist Rice in distributing the scholarly articles, as of the date of
publication, each faculty member will make available an electronic copy of his
or her final version of the publication at no charge to a designated
representative of the Provost's Office in one of the appropriate formats
specified by the Provost's Office. The Provost's Office will make the articles
available to the public in an open-access repository, the Rice Digital
Scholarship Archive. Upon request, an article will not be made available to the
public for an agreed-upon embargo period.
The Office of the Provost, in consultation with the Vice Provost
and University Librarian, will be responsible for interpreting this policy,
resolving disputes concerning its interpretation and application, and
recommending changes to the Faculty. The
Library Committee will provide ongoing faculty oversight, advising the Office
of the Provost and reporting annually to the Senate.
The policy is to take effect immediately; it will be reviewed
after three years, with a report presented to the Faculty. The Faculty calls upon the Vice Provost and
University Librarian to develop and monitor a plan for a service or mechanism
that would render compliance with the policy as convenient for the Faculty as
Motion to amend Senate Bylaws, Section 5.5
Caldwell, chair of the Working Group on Appeals, Grievances, and Hearings
presented the motion to amend the Senate Bylaws, Section 5.5, as shown below.
The motion was moved and seconded by the Executive Committee in its last
of Appeal and
, and Hearing Panels. The Convenor is a member of the Senate
appointed annually by the Speaker, with the approval of the Executive
Committee, and may serve multiple consecutive terms. On the recommendation of
the Convenor of Appeals and Grievances, the Executive Committee of the Senate
may constitute panels to investigate Appeals of Decisions on Promotion and
to investigate Grievances about other matters; the Convenor may also recommend that a Hearings Panel be
constituted to consider severe sanctions, as, and to conduct the Hearings called for in the second stage of
review described in paragraph three Section 2c of the Procedures for Investigating Accusations Warranting Severe
Sanctions, Including Dismissal, Against Faculty Members, described established by Faculty
Senate as stipulated in
Policy 201, Section 8.a.3.
The Senate will adopt rules for the appropriate conduct of these panels. If the
Convenor or the Speaker of the Faculty Senate feels that the Convenor has a
conflict of interest with respect to the execution of any of his or her
specific duties, the Speaker of the Faculty Senate, with the approval of the
Executive Committee, will appoint an alternative Convenor to handle those
The Senate voted unanimously to
approve the motion.
B. Motion to recommend revisions to Section 8 of
McIntosh presented the motion
order to update University Policy 201 consistent with recently approved changes
to the Research Misconduct Policy and the Senate procedures for Investigating
Accusations warranting Severe Sanctions, including Dismissal, the Executive
Committee proposes a Motion to recommend revisions to University Policy 201,
Section 8.a. Dismissal sanctions, and 8.b. Sanctions other than dismissal
8.a.2. A faculty member will be dismissed for cause only after he or
she has had an opportunity for a formal hearing by a faculty Hearing Panel
convened for the express purpose of considering dismissal for cause. The
president of the university or the president's delegate will initiate
consideration of dismissal by presenting to the Speaker of
the elected Faculty Council Senate a written statement
of the allegations, framed with reasonable particularity, that, if established,
would justify dismissal.
Council Senate, in
consultation with the president, will establish the procedure to be followed
during dismissal hearings, and any subsequent changes in that procedure
affecting the authority of the president or Board of Trustees must be approved
by the president or the Board. The speaker will insure an opportunity for a
dignified, careful, and fair hearing in which 1) written notice will be given
to the faculty member of the administration's allegations against him or her,
2) the faculty member will be considered fit in his or her capacity as a
teacher or scholar until proven otherwise, 3) the confidentiality of the
proceedings will be guaranteed and the privacy of the faculty member will be
respected, 4) an unbiased panel composed solely of faculty members will be chosen,
and 5) an opportunity will be given the faculty member to be present throughout
the hearing, to confront and question witnesses to the
extent permitted by law or regulation, and to give information in his or
her favor. The hearing panel will reserve the right, at any time before,
during, or after the formal hearing, to meet in closed session outside the
presence of the parties or their representatives.
faculty member who believes that an imposed sanction that has been described as
minor is actually a major sanction, or that a minor sanction has been unjustly
petition the Faculty Grievance
Committee submit a grievance petition to the
Faculty Senate Convenor of Appeals and Grievance Panels for such
action as may be appropriate. Grievances arising from normal salary
administration will not be covered by this policy.
The Senate voted unanimously to approve the motion.
discussion regarding the revised Conflict of Interest/Conflict of Commitment
McIntosh stated that multiple
revisions to the proposed policy had been circulated since the Executive
Committee met last, and the most recent draft was sent to Senators two days ago.
She said that there is simply insufficient time for Senate review and
discussion of this policy in its last meeting of the academic year. McIntosh
stated that the EC will continue to fine-tune the revised policy over the
summer, working with Vicky Colvin, the Vice Provost for Research, and General
Counsel Richard Zansitis, in order to meet the August 2012 federal deadline for
policy implementation. McIntosh stated
that although this policy cannot formally be called “interim” due to federal requirements, language in the policy includes a review in
Per the Senate rules, this summer
action of the EC will be presented to the full Senate in September for
ratification, and the Senate will review Policy 216 next year.
Vardi said that the deans of the
schools must be contacted before the policy is finalized; their input is
needed. He also stated that a procedures document is needed. McIntosh said that she will also ask for
comments from faculty on the Senate’s wiki space, where a copy of the current
version is available for faculty to view.
General discussion: proposed topics for Senate 2012-2013
Re-form Working Group on Grade Inflation
Re-form WG on Promotion and Tenure, Ombudsman?
Revised statement on academic freedom
Review sabbatical policy
Review undergraduate pass/fail policy
Senate should be involved with Center for
Transparency in Rice’s accounting system; for
example, how are NTT faculty salaries calculated?
Perhaps form a University Committee for
Education, instead of separate Teaching and Undergraduate Curriculum; it could
address teaching, mentoring, pass/fail, how to integrate student-athletes,
Rice should provide software to faculty, such as
“turnitin,” to help combat plagiarism
Guidelines and specific undergraduate and graduate curricular
requirements for upper level “communication in the discipline” are to be
developed by departments and programs, in consultation with the FAB and the PWC
Director. Any expansion of curricular requirements beyond requirements for the
major will need Senate approval. The target implementation
date for upper level writing and communication is Fall 2015, so planning should
be completed by Fall 2014.
was adjourned at 2:00 p.m.