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Controller's Office Forms

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Cashier Office Forms

Invoice Template

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Payment Instructions Template

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Current Funds Forms

IRS Rice Exemption Letter

 

Interdepartmental Transfer (IDT)

 

Expense and Revenue Correction

 

Expense and Revenue Correction Instructions

 

Online EX and IDT 

Online EX and IDT Class

 

Online EX Form

 

EX Cost Transfer Checklist

 

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Payables/Disbursements Forms

Blank IRS W-8BEN Form (International Vendors)   

Blank IRS W-9 Form (US. Vendors)

 

IRS W-9 Form completed for Rice University

    

Relocation Reimbursement

 


 

   

Authorization for Automatic Deposits - Reimbursements

 

Texas Sales and Use Tax Exemption Certification

  

Processes performed by WageWorks 

Dependent Care Spending Account Reimbursement 

Medical Spending Account Reimbursement 

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Payables/Payment Solutions Forms

Purchasing Card Application Form

 

Purchasing Card Change Form

 

Purchasing Card "D" Clearing Funds

 

Signature Authority Form

 

Texas Hotel Occupancy Tax Exemption Certificate

  

Texas Sales and Use Tax Exemption Certification

   

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Payroll Forms

 

Direct Deposit - Faculty & staff

 

Direct Deposit - Student

 

Faculty Academic Year Time form

 

Faculty Summer Salary Form

   

Faculty Summer Salary Form Guidelines

 

I9 Form

   

Foreign National Information Form

 

Re-distribution Form

 

Student Researchers - Guidelines

 

Student Researchers - Matrix

 

Time Sheet(white) - Nonexempt Staff (B2 payroll)

 

Time Sheet - Work Study (please copy on yellow paper)

 

Time Sheet - Rice Works (please copy on blue paper)

 

W4 Form

 

Auto Usage: 

Procedures for Reporting Personal Use of University Automobiles

 

Odometer Survey


 
 

Usage Details


 
 

Usage Survey


 
 

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Property Accounting Forms

 

Authorization to Remove Equipment From Rice University

 

Bill of Sale and Release of Liability form

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Equipment Invoice     

 PDFIcon 

Notice of Fabrication and Request for Fabrication Fund(s)

 

Property Control Registration

 

Property Control Registration Definitions

 

Property Control Registration - Hazardous

 

Property Control Registration - Hazardous Definitions

 

Transfer of Equipment for Incoming PI

   

Transfer of Title for Exiting Professors

   

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Research and Cost Accounting Forms

 

Research Funds: 

Award Closeout Checklist (used by RCA)

 

EX Form Checklist (for use by departments)

 

Rebudgeting Request: Research Funds

 

Request for Advance Spending on Research Funds

 

Salary Conversion Template:  Months and Amounts

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Sample Cost Transfer Justification

 

Cost Sharing: 

3rd Party Cost Sharing Certification


 
 

RCA Cost Sharing Procedures

   

Equipment: 

Equipment PO Checklist (used by RCA)

 

General Purpose Equipment Certification Form

 

Notice of Fabrication and Request Form (see Property Accounting)

 

Research Equipment Procurement Form

 

Program Income: 

Notification of Anticipated Program Income


 
 

Other: 

Summer Salary Worksheet (used by RCA)