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Rice University
 
 

Controller's Office Forms

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Cashier Office Forms

Invoice Template

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Payment Instructions Template

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Current Funds Forms

IRS Rice Exemption Letter

  

Interdepartmental Transfer (IDT)

  

Expense and Revenue Correction

  

Expense and Revenue Correction Instructions

  

Online EX and IDT 

Online EX and IDT Class

  

Online EX Form

  

EX Cost Transfer Checklist

  

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Payables/Disbursements Forms

Blank IRS W-8BEN Form (International Vendors)   

Blank IRS W-9 Form (US. Vendors)

 

IRS W-9 Form completed for Rice University

    

Relocation Reimbursement

 


 

    

Authorization for Automatic Deposits - Reimbursements

 

Texas Sales and Use Tax Exemption Certification

  

Processes performed by WageWorks 

Dependent Care Spending Account Reimbursement 

Medical Spending Account Reimbursement 

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Payables/Payment Solutions Forms

Purchasing Card Application Form

 

Purchasing Card Change Form

 

Purchasing Card "D" Clearing Funds

 

Signature Authority Form

 

Texas Hotel Occupancy Tax Exemption Certificate

  

Texas Sales and Use Tax Exemption Certification

   

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Payroll Forms

 

Direct Deposit - Faculty & staff

  

Direct Deposit - Student

  

Faculty Academic Year Time form

  

Faculty Summer Salary Form

    

Faculty Summer Salary Form Guidelines

  

I9 Form

    

Foreign National Information Form

 

Re-distribution Form

  

Student Researchers - Guidelines

  

Student Researchers - Matrix

  

Time Sheet(white) - Nonexempt Staff (B2 payroll)

  

Time Sheet - Work Study (please copy on yellow paper)

  

Time Sheet - Rice Works (please copy on blue paper)

  

W4 Form

 

Auto Usage: 

Procedures for Reporting Personal Use of University Automobiles

  

Odometer Survey
 		  

Usage Details
 		  

Usage Survey
 		  

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Property Accounting Forms

 

Authorization to Remove Equipment From Rice University

  

Bill of Sale and Release of Liability form

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Equipment Invoice     

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Notice of Fabrication and Request for Fabrication Fund(s)

  

Property Control Registration

  

Property Control Registration Definitions

  

Property Control Registration - Hazardous

  

Property Control Registration - Hazardous Definitions

  

Transfer of Equipment for Incoming PI

    

Transfer of Title for Exiting Professors

    

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Research and Cost Accounting Forms

 

Research Funds: 

Award Closeout Checklist (used by RCA)

  

EX Form Checklist (for use by departments)

  

Rebudgeting Request: Research Funds

  

Request for Advance Spending on Research Funds

  

Salary Conversion Template:  Months and Amounts

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Sample Cost Transfer Justification

  

Cost Sharing: 

3rd Party Cost Sharing Certification
 		  

RCA Cost Sharing Procedures

    

Equipment: 

Equipment PO Checklist (used by RCA)

  

General Purpose Equipment Certification Form

  

Notice of Fabrication and Request Form (see Property Accounting)

  

Research Equipment Procurement Form

  

Program Income: 

Notification of Anticipated Program Income
 		  

Other: 
Summer Salary Worksheet (used by RCA)