Rice University Research Policy No.
The University has prepared an Emergency Management Plan to
provide direction to faculty, staff and students in the event of a
potential or actual emergency. The Plan consists of three principal
elements: planning for, managing, and recovering from an emergency
situation. All Vice Presidents and Deans have copies of the
The purpose of emergency planning is to ensure proper effort by all
areas of the University and to protect life and property of the
Rice community, to keep lines of communication open to all areas of
the community, and to define responsibilities of essential
personnel in the event of a man-made or natural emergency.
The President of Rice University activates elements of an
appropriate emergency plan. Implementation of any phase of the
emergency plan is an administrative decision made by the President
of the University. In the absence of the President, the Assistant
to the President shall act in his or her stead.
Declarations by the National Weather Service or civil
authorities do not automatically activate any part of the
University's Emergency Plan.
Faculty, staff and students should not take it upon themselves to
assume that they are to begin implementing part of the Plan prior
to administrative action.
The Office of Public Affairs will coordinate and issue all public
and news announcements regarding any emergency situation. The
official spokesperson for the University will be the Vice President
for Public Affairs.
At the discretion of the President, the Emergency Planning Team may
be assembled to prepare plans or direct preparations for
emergencies. The Emergency Planning Team has the responsibility for
formulating plans and recommending actions that will minimize the
effects of a disaster far in advance of an actual emergency.
The principal activities of this planning team will be suspended
during an actual emergency. During an emergency, responsibility for
implementing policy and procedures shifts to the Emergency
Management Team including initial emergency recovery.
The responsibility for developing and implementing individual
School, College, Division and Department planning rests with the
organization head. To ensure continuity with the University's
overall plan and to avoid conflicting policy or directives,
emergency plans at these levels must be submitted to the Emergency
Planning Team for concurrence.
All Department managers and supervisors with individual action
plans are responsible for their reviewing the procedures
frequently. All employees in departments with individual action
plans are required to know their respective roles and
responsibilities during an emergency.
In the case of severe weather alerts issued by the National Weather
Service, the University will react appropriately to all weather
alerts. A weather
is a first alert by the National Weather Service that a weather
system poses a possible threat to our area. If a weather
follows, the National Weather Service will issue instructions for
the community and the University will react accordingly.
A disaster or emergency of any nature may cause all or part of the
Rice University facilities to suspend normal operations.
During periods of suspended or partially suspended activities,
University employees are required to report for normal duty unless
specifically informed otherwise.
When an Emergency Operations Center is activated at the direction
of the President, it will be the command center from which all
directives originate. The location of the Emergency Operations
Center will depend on the nature of the emergency and/or the
physical condition of University structures. When possible, the
Emergency Operations Center will be located in 1) the President's
and Provost's office suites on the second floor of Lovett Hall; or
2) the Founder's Room on the second floor of Lovett Hall; or 3) in
the Vice President for Finance and Administration's office suite on
the fourth floor of Allen Center.
Policy No. 105
Issued: November 1, 1996
Revised: September 3, 2002