Rice University Policy No.
FUNDING REQUESTS TO EXTERNAL
Experiences with some external funding sources, particularly
private, have emphasized the importance of a coordinated approach.
Except in a few cases, it is Rice policy that all applications for
funds be signed by the President or a specifically designated
official. This policy serves to assure a potential funding agency
that any request it receives has the full support of the
University, and it increases the chances of success for
foundation/corporate support by avoiding multiple applications to
the same funding agency when inappropriate.
All requests for funding should be processed through either the
Office of Sponsored Research (OSR) or the development office.
Requests for funding that may affect the academic programs of the
University should also be coordinated through the provost. The
required project funding request forms may be obtained from either
the development office or OSR.
The office to be responsible for processing a proposal and for
the post-award administration of a grant or contract is determined
by the purpose of the request/award. Following is a partial list of
the types of proposals handled by the two offices:
Office of Sponsored Research
Graduate fellowships and traineeships
Equipment for designated research
Undergraduate scholarships and student aid
General support funds for departments, schools, etc.
Capital and plant equipment.
Proposals that include the procurement, use, modification, or
construction of facilities, utilities, and plant equipment must be
routed through the Vice President for Finance and Administration
before going to the responsible office for processing.
Where potential conflicts or ambiguities arise, the development
office and OSR will coordinate activities closely in order to avoid
multiple/competing solicitations from the same private sources.
In some rate cases (for example, NEH Fellowships for
University/College Teachers and Independent Scholars), endorsement
by an official University representative may not be required by the
funding agency. Nevertheless, in all cases a complete copy of
proposal/grant/contract/fellowship must be forwarded to the proper
University office for filing.
Awards and gifts, including incremental payments, for individual
members of the faculty or for specific departments for the support
of research related activities (including graduate student support,
equipment, supplies, travel, salaries, etc.) shall normally be
channeled through the Office of Sponsored Research for official
acknowledgment and acceptance by the University. The Director of
the OSR will forward all accepted funds to the controller for
deposit in appropriate operating accounts that will be available to
Where such research-related support comes from private funding
as the result of activities carried out by the development office,
official University acknowledgment and acceptance shall be handled
by that office in the same manner as other gifts and grants for
which it is responsible.
Policy No. 328-90
January 9, 1990
- Combination of Previous Policies:
- 318-85: September 19, 1972; Revised 4/2/85
- 319-75: February 22, 1973; Revised 3/25/75